Records and Information Management Specialist - FPUA

GENERAL DESCRIPTION: The Records and Information Management Specialist serves as the primary contact for all public records requests and works in unison with all departments to coordinate the initiative to become paperless. This position will be responsible for the scanning, collection, classification, retrieval and retention of records, and documents based on the official records retention schedule. Key responsibilities include ensuring legal and regulatory compliance, managing storage and retrieval, training staff, and handling sensitive information securely in accordance with local, state, and federal records management rules, regulations and statutes. This position reports directly to the Director of HR & Risk Management.

ESSENTIAL MINIMUM EDUCATION & EXPERIENCE: A bachelor’s degree from an accredited college or university in business administration, public administration, or other related area of study is desirable along with two to three years of related work experience. Advanced proficiency with Microsoft Office Suite and SharePoint. Certified Records Manager (CRM) training or certification is preferred. The ideal candidate will have experience in the oversight and/or direct participation transitioning from a paper environment to a digital environment and understands the nuances involved in the transition including how to maintain digital record management for a governmental agency. When considering new job applicants, a comparable amount of training and experience may be substituted in lieu of some of the minimum qualifications.

ESSENTIAL PHYSICAL SKILLS: Must be able to remain in a stationary position at a desk and/or computer for extended periods of time with some walking and standing. Must be able to lift/push/pull in excess of 20 lbs; reaching above the shoulders; use of fingers, both hands required; good near vision and hearing; frequent use of personal computer and performance of routine keyboard operations; use of other office equipment. Reasonable accommodations will be made for otherwise qualified individuals with a disability. Temporary modifications to provide reasonable accommodations do not waive any essential functions of the job requirements.

ENVIRONMENTAL CONDITIONS: Works primarily indoors in an air-conditioned environment with minimal safety/health hazard potential. Local travel to other FPUA locations.