Buyer or Senior Buyer - KUA

General Definition of Work

Buyer

Performs professional, high-level work in the procurement of inventory, equipment, supplies and services for the Authority. Effective and efficient management of time and resources, plus understanding the scope of work assigned, are critical skills needed for this position. This position will assist in the preparation of detailed competitive bids, requests for quotes, requests for information and other approved means of procuring goods and services for the Authority. Assists in negotiating contracts and amendments with vendors. Position reports directly to the Manager of Treasury.

Senior Buyer

This is an advanced level position. Performs professional, high-level work in the procurement of inventory, equipment, supplies and services for the Authority. Effective and efficient management of time and resources, plus understanding the scope of work assigned, are critical skills needed for this position. This position will lead in the preparation of detailed competitive bids, requests for quotes, requests for information and other approved means of procuring goods and services for the Authority. Negotiates contracts and amendments with vendors. Position reports directly to the Manager of Treasury.

Typical Tasks

Buyer

Procures goods and services for the Authority utilizing analytical and critical thinking skills to apply procurement standards and procedures. Analyzes purchase requests submitted in our requisition system and reviews descriptive data and specifications for completeness and compliance with the Authority’s policies and procedures. Assist in determining whether external solicitation or inter-departmental procurement is proper with respect to public laws, procurement policy and procedures. This position will ultimately be capable of independently preparing appropriate solicitation document package, including all instructions, general and special conditions, specifications, and contractual provisions. Must ultimately be capable of independently preparing a proposal and leading departments in the review and evaluation.  Ensures that solicitations are concise and publicized by posting them in a manner consistent with Florida laws and KUA’s Procurement Manual. Prepares tabulation of bids, proposals, and/or quotations and reviews for responsiveness and compliance with purchase descriptions, specifications, delivery, performance requirements and special terms and conditions. Answers vendor inquiries, receives and opens solicitation responses, performs analysis, resolves irregularities and prepares proposed contract modifications. Administers annual requirement contracts, purchase orders and annual requirements to completion, including actions incident to lost or damaged shipments. Assist departments when issues arise regarding discrepancies between purchase orders, delivered quantity, quality and/or price.  Maintain a log of discrepancies with vendors that can be used by departments when evaluating future bids with vendors.  Administers and manages P-Cards for new or existing employees from beginning to end of life cycle. Responsible for creating and managing reports on P-Card activities for all employees and distributing them to senior management for review, as necessary.   Create and maintain a log of all contracts that Procurement has responsibility for. Responsible for providing a quarterly report, at a minimum, of contracts expiring and their expiration dates. Assist with or provide in-house training on procurement issues and KUA’s Procurement Manual to employees involved in the procurement process or employees using KUA’s P-Card to acquire goods for the Authority or for other authorized uses. Work should require minimal, if any correction.  Performs other job-related duties as assigned.

Senior Buyer

Procures goods and services for the Authority utilizing analytical and advanced critical thinking skills to apply complex procurement standards and procedures. Analyzes purchase requests submitted in our requisition system and reviews descriptive data and specifications for completeness. Determines whether external solicitation or inter-departmental procurement is proper with respect to public laws, procurement policy and procedures. Independently prepares appropriate solicitation document package, including all instructions, general and special conditions, specifications, and contractual provisions. Must be capable of independently preparing a proposal and leading departments in the review and evaluation. Ensures that solicitations are concise and publicized by posting them in a manner consistent with Florida laws and KUA’s Procurement Manual. Independently prepares tabulation of bids, proposals, and/or quotations and reviews for responsiveness and compliance with purchase descriptions, specifications, delivery, performance requirements and special terms and conditions. Answers vendor inquiries, receives and opens solicitation responses, performs analysis, resolves irregularities and prepares proposed contract modifications.  Administers annual requirement contracts, purchase orders and annual requirements to completion, including actions incident to lost or damaged shipments. Assist departments when issues arise regarding discrepancies between purchase orders, delivered quantity, quality and/or price. Maintain a log of discrepancies with vendors that can be used by departments when evaluating future bids with vendors.  Administers and manages P-Cards for new or existing employees from beginning to end of life cycle.  Responsible for creating and managing reports on P-Card activities for all employees and distributing them to senior management for review, as necessary. Create and maintain a log of all contracts that Procurement has responsibility for. Responsible for providing a quarterly report, at a minimum, of contracts expiring and their expiration dates. Provide in-house training on procurement issues and KUA’s Procurement Manual to employees involved in the procurement process or employees using KUA’s P-Card to acquire goods for the Authority or for other authorized uses. Provides continuity of procurement related functions as designated by the Manager of Treasury or VP of Finance and Administration in the absence of these individuals. Work should require minimal, if any correction. Performs other job-related duties as assigned.

Knowledge, Skills, and Abilities

Buyer

Knowledge of pricing techniques, market trends, sources of supply and public procurement practices is desirable but not required for the entry-level professional position. Ability to exercise discretion and judgment in performing the procurement functions is essential. Competency with Florida Statutes related to procurement activities and NIGP Code of Ethics must be achieved. Ability to communicate clearly and effectively, orally and in writing. Ability to establish and maintain effective working relationships with all levels of employees, vendors and public. Critical thinking skills are essential for this position as well as are strong organizational skills. Knowledge of materials, supplies and equipment commonly used by an electric utility. Knowledge of integrated financial software and electronic bidding systems. Ability to handle multiple tasks and prioritize workload. Ability to work accurately and meet deadlines with a sense of urgency. Ability to lift or displace up to 20 pounds.

Senior Buyer

Comprehensive knowledge of pricing techniques, market trends, sources of supply and public procurement practices. Ability to exercise discretion and judgment in performing the procurement functions. Competency with Florida Statutes related to procurement activities and NIGP Code of Ethics. Ability to communicate clearly and effectively, orally and in writing. Ability to establish and maintain effective working relationships with all levels of employees, vendors and general public. Critical thinking skills are essential for this position as well as are strong organizational skills. Knowledge of materials, supplies and equipment commonly used by an electric utility. Thorough knowledge of bidding practices and procedures. Skilled in the use of integrated financial software and electronic bidding systems. Ability to handle multiple tasks and prioritize workload. Ability to work accurately and meet deadlines with a sense of urgency. Ability to lift or displace up to 20 pounds.

Education and Experience

Buyer

BSBA from an accredited college or university with course work in Procurement, Supply Chain Management or other related business discipline is preferred. Any combination of education and experience equivalent to a minimum of a BSBA with course work in procurement, supply chain management, business management or related field may be deemed to satisfy this requirement. Experience with VendorLink, Paramount WorkPlace and electronic commerce is preferred.  Three years or more of electric utility experience is preferred for degrees not related to procurement.  Must possess a valid Florida driver’s license.

Senior Buyer

BSBA from an accredited college or university with course work in Procurement, Supply Chain Management or other related business discipline is strongly preferred. Any combination of education and experience equivalent to a minimum of a BSBA with course work in procurement, supply chain management, business management or related field may be deemed to satisfy this requirement. Four years of professional work experience in the procurement related field is required. Certified Procurement Professional (NIGP-CPP), Certified Public Procurement Officer (CPPO), or Certified Public Professional Buyer (CPPB) Certified Public Purchasing Buyer is highly desired. NIGP-CPP, CPPO, CPPB or applicable professional designation or certification may substitute for one year of procurement experience. Must possess a valid Florida driver’s license.